Partnership for Inclusive Internships (PII)

The University Center for Academic and Workforce Development (UCAWD), under the Office of Workforce Development and Upward Mobility, seeks an EIT Accessibility Support Intern.

Intern Responsibilities

The intern will be responsible for assisting the CIO of UCAWD, as EOC websites move towards compliance with recently enacted state and federal laws pertaining to accessibility. Based upon a recent audit of the EOC websites, the intern will help the centers with implementing the changes. Additional duties may include accessibility review of other pertinent documents.

For additional details see the EIT Accessibility Support Intern Job Description.

OER serves in a number of capacities related to the State’s Diversity and Inclusion Initiatives and this position will support, and lead where appropriate, OER’s activities in those initiatives. Activities will include:

• Supporting the OER’s diversity and inclusion planning implementation including its 2026-2030 Diversity and Inclusion Strategic Plan and Agency Model Plan for People with Disabilities.
• Co-leading in planning and implementation efforts of the OER’s Agency Model Plan for People with Disabilities.
  • Identify JEDIA trends via quantitative and qualitative data and analyses on international, federal, state and local levels that support continuous improvement efforts.
  • Contribute towards memoranda, briefs, reports, presentations, and other work products as requested by the JEDIA Officer, incorporating research and analysis on problems and solutions in JEDIA, OER and other related aspects as applicable.
• Continuous interworking and collaboration with the JEDIA and other OER teams on a on efforts to increase diversity and inclusion and eliminate barriers to diversity and inclusion in the workplace.
  • Support in the development and implementation of JEDIA efforts for OER and Labor Management Committee (LMC) staff as applicable.
  • Support in the development of internal JEDIA initiatives platform for OER and state employees.
  • Assist in efforts that support awareness of JEDIA initiatives on the OER website, social media and other platforms.
  • Attending regular JEDIA planning, follow up and supervision meetings.

For additional details see the NYS Office of Employee Relations - JEDIA Assistant job description.

Duties include, but are not limited to:

• Provide office support and assist the Front Desk Team.
• Efficiently operate a high-volume, multi-line telephone system. Screen calls, answer questions, refer inquiries, and take detailed messages as necessary.
• Efficiently monitor and track multiple shared email mailboxes and electronic fax.
• Receive, sort, track, and dispense program mail, documents, and other correspondence.
• Draft, proofread, review, update, and log various types of written material including template letters, memos, and records.
• Interact with internal and external customers and colleagues in a courteous and professional manner.
• Efficiently utilize program databases, applications, and Microsoft Office Suite.
• Create, organize, and maintain office files.
• Perform tasks in an efficient, timely, and safe manner.
• Perform other duties and special projects as required.

For additional details see the NYS Office of General Services - Office Assistant job description.

Intern Responsibilities

The intern will support the Systems of Care Policy Director by

• Research and Policy Support
  • Conducting research and literature scans on national best practices and equity-informed policies.
  • Monitoring federal, state, and local policy updates affecting children, youth, and families.
  • Preparing short policy briefs, fact sheets, or talking points.
• Meeting and Workgroup Support
  • Assisting in planning and coordinating cross-systems meetings (scheduling, agendas, materials).
  • Taking detailed meeting notes and synthesizing key themes and follow-up items.
  • Developing plain-language summaries to share with stakeholders.
• Family and Youth Engagement
  • Supporting the development of surveys, flyers, and materials to engage families and youth.
  • Collecting, organizing, and summarizing feedback from family and youth partners.
  • Helping to highlight family/youth perspectives in reports and presentations.
• Communications and Dissemination
  • Drafting newsletter articles, website updates, or social media content.
  • Designing infographics, one-pagers, and visual aids to communicate key initiatives.

  • Assisting in documenting and sharing success stories from local and regional collaborations.

    For additional details see the Council on Children and Families - System of Care Policy Intern Job Description.

The Workforce Development & Talent Acquisition team at OPWDD seeks to recruit and hire a dedicated workforce in support of people who have developmental disabilities.

Assist with the DSP Certification programs. These duties could include but are not limited to:

• Engage with OPWDD employees via phone call, email or in person meetings to ensure they understand what is required to earn the requisite DSP certification, including emailing link to set up account.
• Assist with the scheduling and monitoring of workshops to assist OPWDD employees who are working to earn “badges” toward certification.
• Organizing and cataloging employee training certificates needed to upload for certification. Following up with employees to confirm they understand and have successfully uploaded information.
• Organizing and gathering information for the SUNY campuses in relation to the Microcredential program.
• Assisting in organizing and gathering information for DSP events.

For additional details see the Office for People with Developmental Disabilities (OPWDD) - Office Assistant job description.

The New York State Education Department’s (NYSED) Office of Human Resources Management (OHRM) provides personnel services, staff development, labor relations, diversity and access, and employee benefits to staff in various program areas within the Education Department.

Intern Responsibilities:

• Process New Employee Orientation documents
  • Track submission of training completion using Microsoft Forms and Excel.
  • Prepare completion upload documents using Excel.
  • Communicate via email with employees regarding upcoming/passed deadlines.
• Support annual review of training guides and courses
  • Review content to ensure links, training files, and interactive elements are properly functioning.
  • Review course catalog, descriptions, and details for consistency and accuracy.
  • Review and update training slide decks for accessibility, formatting issues, necessary updates.
• Process applications for scholarship program
  • Review applications for completeness.
  • Prepare and file for committee review.
• Prepare monthly slide deck for tv screen in Reception.
• Utilize Microsoft Forms to create surveys for training course evaluation.
• Draft communication such as training announcements.
• Review data and information to draft annual training statistics summary and report.

For additional details see the Office of Human Resources Management - Administrative Assistant job description.

The New York State Education Department’s (NYSED) Office of Human Resources Management (OHRM) provides personnel services, staff development, labor relations, diversity and access, and employee benefits to staff in various program areas within the Education Department.

Intern Responsibilities:

• Accurately draft a variety of employee-related correspondence, such as letters and emails, in a timely manner.
• Review and process employee performance documentation.
• Monitor the Jira ticketing system for non-employee requests (agency contractors, volunteers, interns etc.) and complete related data entry and administrative tasks, such as logging into Access database and ensuring all required information is thoroughly supplied.
• Print and organize documents to be filed in employee personal history folders.
• Create recruitment folders in Outlook mailboxes and assign permissions, as needed.
• Send templated communication to non-selected candidates for recruitment upon selected candidates’ acceptance.
• Create and maintain recruitment folders on the shared network drive for active searches and Unit staff to use efficiently.
• Monitor the shared mailbox for canvassing responses and route them to the appropriate recruitment mailboxes.

For additional details see the Office of Human Resources Management - Staffing Services Administrative Assistant job description.

The New York State Education Department’s (NYSED) Office of Human Resources Management (OHRM) provides personnel services, staff development, labor relations, diversity and access, and employee benefits to staff in various program areas within the Education Department.

• Answer phone and direct calls to appropriate person or department
• Check voicemails and forward to appropriate person as needed
• Greet and assist OHRM visitors
• Escort visitors to OHRM to/from security desks
• Maintain the filing and filing cabinets
• Handle Incoming/Outgoing Mail
• Maintain hr.reception mailbox
• Create Personal History Folders (PHF) for new employees
• Process name changes by updating folders/labels
• Keep reception area clean and organized
• Assist employees from other units within OHRM as needed

For additional details see the Office of Human Resources Management - Reception Desk Office Assistant job description.