Nonprofit organizations provide valuable services to millions of New Yorkers on behalf of the State. Grant applications from nonprofits are not evaluated if the nonprofit is not prequalified at the due date and time of the grant opportunity.
Prequalification allows nonprofits to complete most administrative tasks before applying for a specific grant. This process allows the State to screen nonprofits before they apply, ensuring that the State is only partnering with eligible, responsible nonprofit organizations.
What is Prequalification?
Prequalification is a way for nonprofit organizations to provide the State with important documents and information before they compete for State contracts. Prequalification ensures that any nonprofit applying for a State contract meets certain basic requirements. If a nonprofit organization does not meet these basic requirements, Prequalification gives them the opportunity to make changes and improve before they try to apply for State funding.
Important documents are uploaded into the Document Vault, a secure, web-based “filing cabinet” in which nonprofit vendors can easily store and share information with multiple State agencies. This reduces the amount of paperwork that needs to change hands during the course of doing business with the State.
How Do I Maintain Prequalified Status?
Once Prequalified, a nonprofit does not need to reapply for three years. However, in order to maintain Prequalification status, nonprofits are required to keep the information current. Tax and financial documents expire annually, which can lead to the loss of Prequalification. The online system has been designed to send out alerts to the nonprofit letting them know when a critical document is close to expiration so the nonprofit organization can update that information and not lose Prequalification status
Nonprofits also need to update their information if they go through significant changes in structure, management, financing, etc.
Who needs to Prequalify?
Any nonprofit organization that wants to apply for a State contract needs to Prequalify. The only exception is for volunteer fire departments.
Refer to This Step-by-Step Process to Prequalify for New York State Grants:
- Register for Grants Gateway.
- Login to the Grants Gateway website.
- Begin your Prequalification application by clicking the organization(s) link and complete the required fields.
- In the Document Vault, answer the questions in the Required Forms and upload Required Documents. There will be 35 questions, which can mostly be answered “yes” or “no.”
- Submit your Prequalification application by clicking the “Submit Document Vault” link.
- Once approved, you will receive a Gateway notification that you are now Prequalified to do business with New York State.
- An online resource manual is available to assist nonprofit organizations with the Prequalification process.
Learn more about each of these documents:http://grantsreform.ny.gov/sites/default/files/docs/Documents-and-Questions.pdf
Ready? Have With You:
- Login Information for Grants Gateway Website
- Certificate of Incorporation or Equivalent Document
- IRS 501(c) Determination Letter
- IRS 990
- Audit/Reviews and Findings
- CHAR500 or CHAR410
- Board of Directors Profile
- Senior Leadership Resumes
- Corporate Bylaws
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